At Athena, we empower possibility through transformative delegation. True leaders reflect on what they want in life and map the path to get there. We clear the way by pairing exceptional Philippine-based EAs with our driven clients and ensuring both receive ongoing support throughout the journey. The result is 10x more leverage, more time, and a greater impact on our clients' work and lives.

With a waitlist growing by the day, Athena has already showcased compelling demand. As part of the Athena team, you will have an exponential opportunity, empowering the fiercely ambitious to reach the most audacious goals.

Role Overview

The Administrative Assistant, Facilities and Office Services will oversee facilities and office operations at our Nairobi Office, providing leadership and ensuring five-star service to teammates, clients, and visitors. Responsibilities include reception handling, visitor engagement, client and executive visits, travel management, budget management, office supplies management, and courier services.

Duties & Responsibilities

1. Reception Management:

• Welcome and greet candidates, executives, clients, and visitors with high energy and enthusiasm.

• Coordinate with cleaning staff to maintain a clean and organized office environment.

• Work with other site Community Coordinators to send and receive documents.

1. Office Maintenance:

• Report any issues within the office to the team

• Maintain and organize physical and digital files, ensuring they are easily accessible.

2. Visitor and Applicant Engagement:

• Work with the recruitment team to ensure alignment on applicant handling.

• Set up client-related requests and coordinate with operations.

3. Administrative Tasks:

• Project, plan, and manage logistics, including assets and supplies.

• Coordinate shuttle services, trip logs, and invoices.

• Ensure a steady flow of logistics and the safety of employees during emergencies.

• Manage driver/messenger schedules and company vehicles.

4. Client and Executive Visits:

• Ensure all client and executive visits are well prepared.

• Assist in making sure business-related policies and procedures are followed.

Key Stakeholders

Both internal and external stakeholders Skills

• Excellent communication skills, fluent in English.

• Proficient with G-suite applications.

• Ability to organize large groups and manage events

Behavioral Competencies

• Energetic, pleasant, lively, yet poised.

• With smart and professional look

• Friendly, inviting personality and charismatic

• Adaptive to different nationalities and cultures.

• Excellent customer service skills.

• Resourceful and able to bring forth creative solutions to any problem.

• Trustworthy and reliable, demonstrating consistent and honest behavior.

Relevant Experience Required

• Minimum 1 to 2 years of experience in travel, transport, asset management, merchandising, supplies, and reception handling.

• Experience in employee and applicant engagement.

Educational and Certification Requirements Graduate of a 4-year university course, preferably a business-related course in HR and administration, logistics, hospitality or Supply chain.

Direct Reports and Span of Control

Individual Contributor

Equal Opportunity Employer: At Athena, we are deeply committed to fostering an inclusive and diverse workplace environment. We believe that diversity enriches our organization, enhances creativity, and drives innovation. We are dedicated to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other characteristic protected by applicable laws. We strive to create an environment where everyone feels valued, respected, and empowered to contribute their unique perspectives and talents. We actively promote diversity and inclusion through our hiring practices, employee development initiatives, and company culture, recognizing that it is essential for our success as a company and as a community.